Never roster a non-compliant worker again.
RosterGuard keeps every document, certificate and shift in one place — and blocks anyone whose right to work, background check, registration or training has lapsed from being put on the rota.
- 14-day free trial
- No card required
- Set up in minutes
Eligibility for tonight's rota
Live compliance check · Riverside House
Amara Okafor
Senior Support Worker
Daniel Whitfield
Care Assistant
Priya Raman
Nurse
Documents
Verified
Rolling rota
4 weeks
Payroll hours
Approved
Features
One system from onboarding through to approved pay
Everything a regulated shift-based employer needs — without stitching together spreadsheets, shared drives and a separate rota tool.
Staff directory & onboarding
Onboard workers with role, employment type, contracted hours and contact details — with a document vault for ID, CV and right to work.
Compliance that actually gates
Every role maps to its required documents and training. Expired, missing or unverified requirements remove eligibility instantly.
Document vault & verification
Upload, verify and track expiry dates for RTW, background checks, registration, insurance and contracts — with a timestamped audit trail.
Rolling rota
Build weekly or monthly rota patterns once, preview the occurrences, then generate them across future weeks and months.
Attendance & timesheets
Clock in and out against the rota, see scheduled-versus-actual variance, and approve hours with a clear manager sign-off.
Payroll-ready export
Approved hours become payroll-ready figures per worker, with a ledger you can export for your payroll run.
Training & certification
Track mandatory courses with RAG-graded status by time remaining, so refreshers are booked before they lapse.
Sites & departments
Run multiple sites or client locations under one organisation, each with its own teams and rota.
Audit & reporting
Defensible, timestamped records of verification, eligibility changes, shift publication, approvals and exports.
How it works
The workforce lifecycle, end to end
Five stages, one continuous trail — so the hours you pay are always backed by verified compliance.
- 1
Onboarding
Add the worker, their role, site and contracted hours, then upload ID, CV and right to work.
- 2
Compliance
Verify each required document and training record. Expiry dates are tracked automatically.
- 3
Eligible rota
Only workers who pass the live eligibility check can be assigned — or claim a vacant shift.
- 4
Attendance
Staff clock in and out against their shift. Scheduled-versus-actual variance is visible immediately.
- 5
Approved payroll hours
Managers approve timesheets, and approved hours feed a payroll-ready export.
Rolling rota
Build the pattern once. Generate the weeks.
Set a weekly or monthly pattern with recurring staff shifts and deliberately vacant shifts, choose the recurrence and end date, preview the occurrences, then generate them — no re-entering the same rota every week.
- Weekly or monthly recurrence across future periods
- Preview every occurrence before it is generated
- Mix assigned shifts with published vacancies for cover
Support Worker · 4-week pattern
GeneratedWeek 1
Week 2
Every generated shift is checked against the worker's live eligibility before it is published.
Sectors
Built for regulated, shift-based employers
Roles, documents and training are fully configurable, so RosterGuard fits any sector where someone must be qualified before they can be rostered.
Aged & home care
Supported living homes and home care rounds where every visit must be covered by a compliant carer.
Healthcare staffing agencies
Place registered and unregistered staff into client sites with registration and training verified up front.
Childcare & early years
Maintain ratios with staff whose background checks and paediatric training are all current.
Private security
Licensed officers, site instructions and shift cover — with licences tracked to expiry.
Construction & trades
Cards, certifications and site inductions checked before anyone is allocated to a job.
Transport & logistics
Licences, tachograph rules and shift patterns for driver teams across depots.
Roles
Everyone gets the view they need — and only that
Permissions are applied per role inside each organisation, so payroll never sees HR records and staff only ever see their own.
Owner / Admin
Set up the organisation, sites and departments, invite the team, and control plans and permissions.
- Organisation setup
- Sites & departments
- Team & role assignment
- Plan & billing
HR & Compliance
Onboard staff, verify documents, chase expiries and keep the compliance picture defensible.
- Worker onboarding
- Document verification
- Expiry tracking
- Compliance dashboard
Operations / Rota
Build the rolling rota, publish vacant shifts, and cover every shift with an eligible worker.
- Rolling rota
- Vacancy publishing
- Eligibility checks
- Cover & absence
Payroll
Work from approved hours rather than guesswork, with a variance view before anything is paid.
- Timesheet approval
- Scheduled vs actual
- Pay ledger
- Payroll export
Frontline staff
See your own rota, clock in and out, and keep your documents and training up to date.
- My rota
- Clock in / out
- My documents
- My training
Pricing
Three plans. Upgrade when the operation grows.
Start on Base, move to Professional when you need live eligibility gating, and step up to Advanced for multi-site operations.
Base
For a single team getting its compliance under control.
£49/ month
- Staff directory & worker profiles
- Sites and departments
- Document vault & onboarding
- Compliance tracking
- Rota calendar & shift assignment
- Clock in / out and dashboards
Professional
For regulated employers who cannot roster a non-compliant worker.
£119/ month
- Everything in Base
- Role-to-requirement mapping
- Live compliance eligibility gating
- Automated expiry reminders
- Training & certification management
- Rolling rota templates
- Self-service shift claiming
- Timesheet approval & payroll-ready export
- Enhanced audit history
Advanced
For multi-site operators and staffing groups.
£249/ month
- Everything in Professional
- Multi-site / client-site operational controls
- Advanced compliance & audit reporting
- Integration-ready exports
- Expanded workflow automation
- Priority organisation controls
All plans include a 14-day free trial. Pricing shown in GBP, per organisation, per month.
FAQ
Questions, answered
Each organisation is a separate, isolated workspace with its own staff, sites, documents, rota and audit trail. Data is scoped at the database level, so users only ever see their own organisation's records. Platform-level administration is restricted to workspace administrators.
Set up your organisation in minutes
Create your workspace, add your first site and staff, and put compliance between your rota and your risk.